Manitoba’s Largest Anime Convention!

July 21-23, 2017

RBC Convention Centre, 375 York Ave., Winnipeg

Exhibitor Hall > Clubs

Update- We are currently full for Weekend and Dance Group specific tables. A limited number of day tables for Friday and Sunday are still available.

Looking to promote your club, social group or organization? Ai-Kon loves to help out fellow anime, gaming, and Japanese influenced clubs. All those that fit our mandate of Japanese and or geek culture are welcome. Organizations, high school or university clubs, hobby groups, etc.

Ai-Kon can provide a promotional club table at our convention to help you get attention from attendees.

Dance Group? –  Full

Are you a j-pop, k-pop or Idol dance group? Special day tables are available on Sunday, July 23rd. Make sure you fill out all of the information and how attendees can get in touch/follow you.

Clubs, Organizations, and Social Groups Table
Guidelines and Polices

Registration Guidelines

  • Club, organization, and social group promotional tables for the Ai-Kon weekend of July 21st, 22nd and 23rd 2017 at the RBC Convention Centre will be provided free of charge and on a first come first served basis; however groups are not permitted to sell items.
    • If groups would like to sell merchandise or tickets they must identify on the application form and are subject to approval. There are limited numbers of tables available for a discount rate of $160.00 per table.
    • Electricity must be purchased through the RBC Convention Centre. The forms can be downloaded here. 
      2017 Rates
      Pre-ordering electricity before the convention – $96.00
      Ordering electricity AT the convention – $119.00
  • Non-Sale tables are free; however, clubs representatives must pay for their passes. Each organization is allotted limited numbers of passes at a discounted rate and 2 free passes.
    • Single day clubs are eligible for up to 4 day passes at discounted rate (plus applicable taxes and fees).
    • Weekend clubs are eligible for up to 10 weekend passes at discounted rate (plus applicable taxes and fees).
  • All clubs and exhibitors are required to sign in for their table upon arrival at the convention. Set up and sign in will occur in designated time periods before Marketplace opens.

Convention Policies

  • Table setup must occur within the designated setup period and not during marketplace hours.
  • Clubs tables are permitted to close earlier than the marketplace hours. Tables may close no sooner than 2 hours earlier than the posted marketplace room hours.
    If a table wishes to close early they must do so in a nondisruptive manner to the convention and their neighbors.

    • Marketplace Hours are:
      • Friday 12:00 pm – 8:00 pm
      • Saturday 10:00 am – 8:00 pm
      • Sunday  10:00 am – 5:00 pm
    • Tables must be manned at all times.
    • Ai-Kon is not responsible for materials left unattended.
  • No more than two staff members are permitted behind each table.
  • The staff seated behind the table must have appropriate identification, which will be provided to upon check-in.
  • Staff manning the table are asked to restrict their mobile device usage.
  • All drinks must be contained in re-sealable containers.
  • Personal items are to be kept underneath tables (not behind) to ensure a safe walking space.
  • Promotional materials are not permitted on the walls of the RBC Convention Centre; please utilize table space.
  • Hentai, sexually explicit or explicitly violent artwork may not be displayed. Any video shown must have received screening permission; documentation of permission must be present. Music may be played in a moderate volume so that it is not disruptive to surrounding tables. This will be at the discretion of Ai-Kon staff.
  • If the club is conducting a raffle, it must be for free and must have displayed the appropriate raffle permit.

Failure to follow guidelines or policies may result in club/ organization/ social group not being invited back or in serious cases being asked to leave.

 

Spaces is extremely limited please fill out the application below and Corporate Relations will get back to you within 48 hours.

Please note that electricity must be purchased through the RBC Convention Centre. You can download the order form here.

2017 Rates
Pre-ordering electricity before the convention – $96.00
Ordering electricity AT the convention – $119.00