Winterfest

February 24, 2018

RBC Convention Centre, 375 York Ave., Winnipeg

Getting Involved > Staff Applications

Getting Involved with Ai-Kon

We have reopened applications for select positions we were unable to fill in our initial round of applications.

  • Secretary/Junior Treasurer
  • Merchandise Coordinator
  • Photographer/Videographer
  • Photobooth Photographer
  • Tournament Organizer

First Thing’s First

You are currently looking at the procedure to becoming a member of the Ai-Kon committee.  Ai-Kon recommends that you volunteer within our organization before you consider applying to join the committee.

Find out more about volunteering over on this page!

Committee Requirements

Event Dates
Winterfest: February 24, 2018
Ai-Kon: July 27-29, 2018

Meeting Schedule
WHERE: Typically central and in the downtown area (location is subject to change).

WHEN: Typically occur on Sundays in the afternoon.
Typically the committee meeting schedule is as follows:
September to December – Once a month
December to June – Twice a month
June to July – Every week

Requirements for being on the Ai-Kon staff
– Must be over 18 years of age.
– Must have reliable access to the internet, e-mail and a desktop or laptop computer.
– Must be able to attend at least 70% of committee meetings.
– Must produce regular progress updates.  Updates can be provided via e-mails, Skype, Google Hangouts, Facebook messenger, text, phone calls and meetings.
– Ability to communicate effectively both orally and in writing.  Any position that communicates regularly with the public, customers or other organizations, must take time out to screen messages/ materials for errors.
– Ability to work independently and in a team environment, to organize and prioritize multiple demands, and to exercise sound judgment and discretion.
– Ability to work under stressful conditions and to meet frequent, multiple and conflicting deadlines.
– Demonstrated ability to establish and maintain healthy relationships with the public, the community and representatives of other organizations.

Committee Behavioral Guidelines
– Any information discussed in meetings or in committee correspondence is considered strictly confidential.  Many aspects of the event are prone to change or cancellation. Information that is to be presented to the public must go through the appropriate channels for release.
– Maintain professionalism. Many positions are in contact with industry professionals throughout the convention.
– Consult an officer or a director if clarification is required for defining which staff position/ wing is responsible for a task.

Benefits of being on the Committee
– The pride of knowing that you helped create amazing events.
– Free access admission to all of our event.
– Attendance to the staff only functions including: post-con dinner party, volunteer pizza, staff Christmas, etc.
– Discounted hotel rooms over the convention weekend with other committee members. (This benefit is available on a case-by-case basis)
– Staff functions (i.e.: Christmas Party, etc.)
– Hanging out with awesome people!
– Making lifetime friends

Committee F.A.Q

Can I enter convention or organizational contests?
Staff members are no longer eligible to win any judged contests held by our organization.  (i.e: cosplay, etc.)

Do I HAVE to volunteer before joining the committee?
No, although it is preferred.  If you do not have volunteer experience, please let us know if you feel that you have strong experience in the field you are applying for. Volunteering doesn’t just give you great experience in a fun atmosphere, but it also gives us an idea of how you work and how WELL you work with us.

What are the different staff levels of Ai-Kon?
1. Directors.  The three heads of the convention. President, Vice President, and Secretary-Treasurer.
2. Officers.  The committee is divided into wings of responsibility.  Officers supervise the progress and positions within their respective areas.
3. Staff.  Members whose responsibilities require them to be at every committee meeting.
4. Junior staff.  These members are considered committee with either limited or focused responsibilities.  They are typically not required to come to every meeting and have limited access to staff benefits.
5. Volunteers.

I live outside Winnipeg, can I still join the committee?
Absolutely.  You are still expected to attend all committee meetings as scheduled.

I’m a member of <anime club>, will this be okay?
If you are an executive or on the board for another convention/club or an affiliated organization, this would be a conflict of interest; you would not be permitted to hold an officer or director position.  You would be eligible for any of our non-executive positions.

Committee Application

Ai-Kon Committee Positions
The organization’s structure and committee job descriptions are listed on google documents.  Click on the link in the application form below to view.  Positions marked with an asterisk (*) are considered junior staff.  Positions marked with a (Volunteer) are volunteer positions.

Applications for 2018 are now open!

There are 2 deadlines for applications this year. Please note that Director positions are subject to a nomination and interview process. At the time of writing interviews are tentatively scheduled for Friday September 8th, 2017.

  • CLOSED – Directors and Officers: 23:59:59 CDT, Wednesday September 6th, 2017
  • CLOSED – General Committee: 23:59:59 CDT, Friday September 15th 22nd, 2017
  • OPEN – Secretary/Junior Treasurer
  • OPEN – Merchandise Coordinator
  • OPEN – Photographer/Videographer
  • OPEN – Photobooth Photographer
  • OPEN – Tournament Organizer

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Please make sure you receive a confirmation email after submitting your form. If a confirmation email is not received (make sure to check your junk mail), you can resubmit the form or contact info@ai-kon.org for further assistance.