Events and Panels Rules & Information Guide
- Ai-Kon is a family friendly con. Please keep all content and language to a PG13 level. (There are exceptions for 18+ Panels which are required to be approved by committee)
- Please respect Ai-Kon and convention center property. Keep the panel room as clean and as you found it. Do not move around any furniture. Please consult the Ai-Kon panel coordinator if you require a change in room set-up.
- Arrive at your designated time panel/event start slot in a timely manner. Any cancellations or delays should be reported to the Ai-Kon panel coordinator.
- Panels that align with Ai-Kon’s mission statement of promoting Asian culture will receive higher priority in acceptance.
- Please do not begin formally organizing an event/panel until you have received approval by the Ai-Kon panel coordinator.
- Be mindful of your designated panel/event completion time as other panelists will be awaiting use of the room. There will be a 15-minute buffer between panels for panelists to use for set-up and teardown.
- As per convention center policies, no outside foods or drinks are allowed in the panel rooms. Special exceptions may apply if this is the preapproved focus of your panel/event by the Ai-Kon panel coordinator.
- Failure to comply with these rules may result in a ban from hosting future events/panels at Ai-Kon.
We will be accepting panelist submissions until May 26th, 2016, late submissions will not be accepted. We will be sending out approvals shortly thereafter.
There are two styles of panel rooms:
A – Theatre style seating. (Audience area is comprised of only chairs facing the panelists)
B – Classroom style seating. (Each row of chairs is accompanied by tables for the audience use)
Our panel rooms come prepared with:
- Two skirted head tables with four chairs for panelists
- Projector (HDMI available)
- Projector screen
- Stereo sound system
All other equipment to be brought in by the panel/event organizer(s).
Note: Some equipment may not be available in some non-panel rooms. If you require a room other than a panel room, you may not have access to all features.