February 24, 2018

RBC Convention Centre, 375 York Ave., Winnipeg

Events and Panels > Panel Rules and Guidelines

Events and Panels Rules & Information Guide


  1. Ai-Kon is a family friendly con. Please keep all content and language to a PG13 level. (There are exceptions for 18+ Panels which are required to be approved by committee)
  2. Please respect Ai-Kon and convention center property. Keep the panel room as clean and as you found it. Do not move around any furniture. Please consult the Ai-Kon panel coordinator if you require a change in room set-up.
  3. Arrive at your designated time panel/event start slot in a timely manner. Any cancellations or delays should be reported to the Ai-Kon panel coordinator.
  4. Panels that align with Ai-Kon’s mission statement of promoting Asian culture will receive higher priority in acceptance.
  5. Please do not begin formally organizing an event/panel until you have received approval by the Ai-Kon panel coordinator.
  6. Be mindful of your designated panel/event completion time as other panelists will be awaiting use of the room. There will be a 15-minute buffer between panels for panelists to use for set-up and teardown.
  7. As per convention center policies, no outside foods or drinks are allowed in the panel rooms. Special exceptions may apply if this is the preapproved focus of your panel/event by the Ai-Kon panel coordinator.
  8. Failure to comply with these rules may result in a ban from hosting future events/panels at Ai-Kon.


We will be accepting panelist submissions until May 26th, 2016, late submissions will not be accepted. We will be sending out approvals shortly thereafter.

There are two styles of panel rooms:
A – Theatre style seating. (Audience area is comprised of only chairs facing the panelists)
B – Classroom style seating. (Each row of chairs is accompanied by tables for the audience use)

Our panel rooms come prepared with:

  • Two skirted head tables with four chairs for panelists
  • Projector (HDMI available)
  • Projector screen
  • Stereo sound system
  • Microphone


All other equipment to be brought in by the panel/event organizer(s).

Note: Some equipment may not be available in some non-panel rooms. If you require a room other than a panel room, you may not have access to all features.